How to draw an organizational structure or organization chart using Microsoft Word.
Prepared by Dr. Dan Gilbert

  1. Open Microsoft word.
  2. Check to see if the Drawing toolbar is showing. Do the following to check:
    1. Towards the very bottom of your open window, above the gray row that shows the page number on the left hand side, you should see a gray row beginning with the word Draw.
    2. If the gray row that begins with Draw is already showing, go to step 5. If not, go to step 3.

  3. At the top of your page, select View. (In order from the left hand side, this will be File, Edit, View, etc.)
  4. With View open, scroll down and select Toolbar from the list. The toolbars that are showing will be checked. If Drawing is not checked, check it and it should begin showing at the bottom of the page as stated under step 2.a. above.
  5. Within the Drawing toolbar showing at the bottom of your page, hold your cursor over the Diagram or Organizational Chart icon which is a little picture that looks like a circle with arrows in it. When you hold your cursor over it, a small window should pop up and momentarily say “Insert Diagram or Organizational Chart.” If it does, you are in the right place.
  6. Double click Diagram or Organizational Chart icon. A small box, called the Diagram gallery should open. You should select the one in the upper left hand corner, the Organizational Chart.
  7. When you do this, a box such as this should appear.


  1. When you click inside the square, a small Organization Chart toolbar should display.
    1. If you click on Insert Shape, you can add boxes under the existing boxes.
    2. If you click on Layout, you can change how the lower boxes hang below the higher boxes.

  2. To get out of the Organization Chart mode, just click in some white space outside of the box.
  3. Experiment with the features until you can make a professional looking organization chart.
  4. See if you can duplicate the following chart I made. (No fair just copying and pasting my format! J )